Sub Awards and Compliance Director (Regional) – Beirut, Lebanon
Finance and Compliance Beirut, Lebanon
About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.
Program / Department Summary
Mercy Corps has had a presence in the Middle East since the 1980s with offices in Yemen, Lebanon, Palestine, Jordan, Syria, and Iraq. In response to acute and increasing humanitarian needs in the region, Mercy Corps has expanded operations in areas of conflict and activities in Yemen, Syria and Iraq. Programming may differ from country to country but broadly covers emergency and recovery or development programming in the sectors of food security, economic development, logistics, protection and WASH. Mercy Corps works directly with beneficiaries and through partners, local businesses or other intermediaries carrying the same values and accountability.
The Mercy Corps Sub award and Compliance Department supports all financial and compliance aspects of sub awarding. The Sub award and Compliance Department is responsible for ensuring sub awards are compliant with donor regulations as well as Mercy Corps’ internal policies and procedures. It supports the Program team to ensure that financial resources are used efficiently and effectively. The Department is involved in pre-award and due diligence processes, contracting, financial report support, reviews, and approvals, payments, capacity development, compliance reviews and audits, close-out. The department is also a main actor in ensuring Partnership strategy is embedded in programming, by providing on-the-job and ad-hoc support to Partners on all finance and compliance related issues in order to ensure compliance and also importantly to build the financial and compliance capacity of partners.
General Position Summary
The Sub Awards and Compliance Director is responsible for ensuring and facilitating the compliance of programs with donor regulations and requirements for all sub recipients. S/he will report to the Country Director and work closely with staff dedicated to the program – hub Directors of Programs, Director of PAQ, hub Program Managers and hub PAQ Managers, Finance and Operations teams, and consult regularly with Mercy Corps’ Portland HQ and Mercy Corps’ Europe HQ compliance and legal departments. S/he will also lead efforts to build the capacity of local NGOs to meet finance and compliance requirements of donors, so that these local organizations develop professional personnel and systems.
Essential Job Responsibilities
Strategy & Vision
Recognize opportunities for innovative action and create an environment of empowerment;
Set direction by prioritizing and organizing actions and resources to achieve objectives
Participate in the development of the overall programmatic strategy and the strategy for the partnership and sub awards programs.
Coordination and Representation
Communicate with partners and sub recipients as the finance/compliance representative;
Participate in sharing best practices with NGOs and governmental agencies working in similar environment;
Coordinate with other Mercy Corps Middle East finance, compliance, and programs teams;
Represent Mercy Corps to donors, consortium partners, auditors and other organizations, with regards to sub award, due diligence and audit matters.
Sub award Management
Ensure the Mercy Corps team follows partnership compliance processes and guidelines, and are issuing, managing and monitoring sub awards in accordance with sub award regulations and Mercy Corps Sub award Financial Management Manual, and approved exceptions for the context;
Provide leadership on changes and updates to the partnership compliance process as needed;
Participate in the design of sub award calls for proposals, including publication of the call as appropriate, and participation in review committee;
Provide leadership on implementation of the sub awarding process in accordance with sub awarding procedures, clearly defining and communicating steps for selecting, negotiating and awarding sub awards;
Review and approve due diligence documents and sub award budgets for completeness, cost realism and eligibility, and compliance with sub grant requirements;
Select/develop the sub award agreement type; prepare the sub award agreement and modifications to sub awards as required;
Approve financial monitoring visit reports and financial reports as accepted by Mercy Corps;
Financially review sub award payments, and ensure sub award tracking is up-to-date;
Approve sub award financial close-outs, including ensuring that all requirements of the sub award agreement have been met and that sub award funds have been properly settled.
Ensure that the program is executed in alignment with donor agreements and the applicable donor regulations, staying abreast of changes in regulatory environment related to donor/grant compliance; update partnership process, tools, policies and procedures as necessary;
Identify solutions to issues that are compliant, yet facilitate the achievement of organizational development objectives and partnership strategy;
Review partner procurement and program transactions, contracts and other documents for compliance requirements and ensure these requirements are met, and provide compliance guidance and consultations to sub awards;
Ensure timely and accurate submission of vetting requests to the donor and Mercy Corps HQ, and prepare prior approval, waiver and other compliance requests to the donor on behalf of both Mercy Corps. Identify and communicate compliance risks associated with program implementation;
Prepare and maintain internal and donor compliance-related report, and coordinate with Finance department with regards to donor compliance and audits;
Provide leadership and direction (in conjunction with other leadership) with regard to any grant or contract functions needed for the program’s success and to provide input on program functions.
Lead on the management, investigation and reporting of allegations of sub recipient fraud and corruption, including management of the Compliance Officer for Ethics, communication and coordination with HQs, Integrity Team and SMT.
Ensure effective budget management with regards to sub award budgets and forecasts, including current grants and new proposals (work with Programs Teams and Finance department);
Review grant BvAs (sub award information) as required, and review schedule of fund transfers and phased budgets are in place for all partners;
Review cash flow requirements relating to sub award payments, and coordinate with the Finance department to ensure effective cash flow monitoring, efficient transfer of funds to sub awards, and smooth implementation of Mercy Corps programs;
Provide leadership on maintenance and cultivation of relationships with current and future transfer providers, including preparation or review due diligence for future transfer providers.
Assist the program team with assessing sub recipient organizational needs, so that the sub awarding process strengthens the ability of local NGOs/CSOs to meet world class standards;
Review capacity development plans of sub recipients, provide support to Sub award team on technical and compliance areas as required, and participate in lessons learned
Create and sustain a dynamic and participatory work environment of mutual respect where team members strive to achieve excellence;
Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews;
Supervise, hire and orient new team members as necessary. Provide team members with information, tools and other resources to improve performance & reach objectives;
Contribute to country team-building efforts, help team members identify problem solving options and ensure the integration of all team members into relevant decision-making processes;
Ensure that all staff receive appropriate communications regarding their compliance assignments and responsibilities;
Develop, update as necessary and deliver training programs and materials and ensure all staff are aware of the compliance requirements related to their position;
Provide training and guidance as appropriate to team members about sub granting and compliance processes
Member of Extended Senior Management Team (ESMT), including attendance at quarterly ESMT meetings;
Member of Risk Management Committee, including review and decision-making surrounding risks, due diligence, incidents and investigations.
Ensure compliance with security procedures and policies as determined by country
Proactively ensure that team members operate in a secure environment and are aware of policies.
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Senior Sub award Compliance Officers, Sub award Compliance Officer (for Ethics), Sub award Finance Coordinator and Senior Sub award Finance Officer.
Reports Directly To: Country Director
Works Directly With: Hub Directors of Programs, Hub Program Managers, Directors of Security, HAT, PAQ, HR, Finance, Deputy Country Director and Country Director, Hub PAQ Managers, Finance and Operations Directors and Finance Managers, Portland HQ and Mercy Corps Europe finance, compliance and legal departments, Program Partner Organizations / Sub grantees.
Knowledge and Experience
BA/S in Accounting, Finance, International Development or related field required. Masters is preferred.
7+ years of progressive financial management experience, including supervisory experience required. Remote management is an advantage, as is management experience of complex, multi-dimensional programming including administering small grants in an international environment;
4+ years of sub award financial management experience
Experience in sub grant design, negotiation, and administration is required;
Proven success managing the administration and compliance of US, EC, DFID and EU donors in grants management, financial management and reporting, audit process, and rules and regulations required;
Proven experience managing complex teams in difficult environments;
Knowledge of Mercy Corps’ systems and procedures is highly preferred;
Demonstrated experience and ability to professionally and appropriately represent the organization and negotiate and defend Mercy Corps’ interests with a diverse range of international and local organizations and other groups;
Effective verbal and written communication, multi-tasking, organizational, and prioritization skills are necessary;
Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members is required;
Experience working in complex political environments, and accordingly under dramatically more complex USG regulations;
Experience with emergency response programs and staff training and mentoring is preferred;
Experience living and working in Lebanon or the Middle East region is preferred;
Fluency in written and spoken English essential; proficiency in Arabic is preferred.
A successful candidate will have demonstrated ability to lead and communicate effectively with team members of varied work styles, follow procedures, and meet deadlines with flexibility and creativity in planning and problem solving and a proven ability to learn quickly, take initiative, and be accountable for results. S/he will be able to understand the larger picture while remaining focused on the details and be able to balance upholding adherence with finance and compliance standards with facilitating the implementation of a complex program. S/he will have an ability to work independently and as part of a team, a knowledge of procurement and tendering and a curiosity about and sensitivity to new cultures are all essential.
Living Conditions / Environmental Conditions
The position is based in Beirut, Lebanon and is an accompanied position. Beirut is a modern city with a nice climate, access to excellent schools and diverse entertainment options. The security environment is calm, and good medical services are available. .
Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.
Fostering a diverse and open workplace is an important part of Mercy Corps’ vision. Mercy Corps is an Equal Opportunity Employer regardless of background. We are committed to creating an inclusive environment.
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